JOB ANNOUNCEMENT Executive Director Sisters Outdoor Quilt Show

Sisters Outdoor Quilt Show, a nonprofit organization recognized internationally as the world’s largest outdoor quilt show and quilt sale, seeks an experienced, self-motivated individual to lead the organization as Executive Director.  This is a full time position headquartered at our office located in beautiful Sisters, Oregon.  The annual Sisters Outdoor Quilt Show displays more than 1,300 quilts representing fiber artists from around the world.  It is held each year on the second Saturday of July.  Additional information about the show, other activities, and the organization can be found at www.sistersoutdoorquiltshow.org.

To apply, please send:

  • Cover letter
  • Resume’
  • References
  • Salary requirements

Send application materials to:              Jean Keenan Wells              jean@stitchinpost.com

For questions, contact:              Jan McGowan Nonprofit Consulting              jan@janmcgowan.com

Preliminary Application Deadline:  Wednesday, November 21

Position will remain open until filled.

Executive Director Job Description
The Executive Director is the key staff person responsible for implementing the mission, goals, objectives, and policies of the Board of Directors, and for directing and executing the over-all operations of the Sisters Outdoor Quilt Show and related events.  The Executive Director is responsible for hiring and managing staff to support this work.

Areas of Responsibility:

Event Operation   Responsible for planning and implementing all activities to put on the most outstanding quilt show in the world.   Primary activities include the creation of systems and processes to manage over 1,300 quilts on exhibit and over 500 volunteers; the identification, coordination and presentation of annual special exhibits; planning and execution of special fundraising events; planning and coordination of the registration, acceptance, exhibit and return of quilts for the annual show; planning and implementation of the Save it for Sunday, Wish Upon a Card & Small Wonders events; supervision of the Around the Block events.

Fundraising   Responsible for building long term relationships with donors, sponsors, grantors and others to ensure sufficient funding for our events and to provide a stable, long term financial base for the organization.  Specific fundraising activities include planning and implementation of the Sponsor Program, grant writing, coordinating Community Partner fundraisers and donor & sponsor relationship management.  Responsible for the supervision of annual fundraising events and Friend of the Show membership & individual donor program.

Finance  Responsible for financial oversight of the organization and compliance with all non-profit and accounting practices.  Activities include annual budgeting, cash flow management, monthly financial review with board, supervising completion of tax returns, bookkeeping and maintaining all required financial records.

Advertising, Marketing & Promotion     Responsible for creating a respected, recognized and effective presence in the media for SOQS and related events.  Activities include creating an annual promotion plan; working with board members to distribute monthly media releases; selecting media outlets and supervising the production of print & radio promotions; creation of annual entry flier and supervision of annual show guide; maintenance of e-media including a website, Facebook page and Constant Contact email communication.

Staff & Volunteer Management     Responsible for creating an environment where a small group of highly committed, part-time staff are able to implement the activities of the organization with enthusiasm and efficiency.  Responsible for recruiting and maintaining a highly committed group of over 500 volunteers who have the skills, information, resources and guidance to effectively support the activities of the organization.

Strategic & Fund Development Planning   Responsible for supporting the creation, implementation and annual review of the organization’s Strategic and Fund Development Plans.

Community Relations   Responsible for building and maintaining excellent relationships with community, regional and state-wide entities that are critical to the success of our events.  Those entities include Sisters city government, Sisters Chamber, county & state agencies, local businesses and service organizations.

Minimum Qualifications

  • 4-year college degree and three years nonprofit leadership experience, or equivalent combination of education, training, and experience.
  • Demonstrated success in each of the key fields of work
  • Valid driver’s license and reliable vehicle

 Preferred Knowledge, Skills and Abilities

  • Employee Supervisory Experience
  • Excellent people and communication skills
  • Detail-oriented
  • Self-motivated with demonstrated ability to work with a team
  • Strong computer skills with proficiency in Microsoft Office Suite, events management software, and data bases