Volunteer Info

Bi-MartWe are grateful to Bi-Mart for their support of our Volunteers!

Sisters Quilt Show™ is made possible through the efforts of an army of volunteers–many of whom work year-round on myriad tasks necessary for our successful event each July.  In 2016 – 310 volunteers did well over 900 different jobs totaling 3,000+ hours of donated help.  When we say we couldn’t do it without you – we’re not kidding!

Click Here to Enter the Volunteer Sign-Up Portal

Volunteer Job Descriptions!  Here are some of the needs we have for our annual quilt show:

Job & Time Does What Contact
Hostesses Quilt Show Day Work in pairs; volunteer for a 2 hour shift; patrol a small section of town; keep an eye on the quilts; hand out show information; answer visitor questions. Be prepared to walk or stand for the better part of a two-hour shift. Hostess Check-In You are expected to check-in at the Information Booth, location TBA.  You may check in up to 30 minutes before your assigned shift.  If, for some reason, you cannot make your pre-assigned commitment, please call the Event Show Office as soon as possible. Tracy Alexander, Admin. Manager
tracy@SOQS.org 541-549-0989
Hang Quilts Quilt Show Day Can you operate a clothespin? Great! we can use your help.  Work in small teams to hang quilts on show morning.  Report by 7:00 am; with a ladder if possible; up to 2 hour commitment.Volunteer Check-In Please check-in at the Quilt Show Office.  Check-in at 7:00 am for hanging quilts and at 4:45 pm for taking them down. Karen Koppel, Assistant Director karen@SOQS.org 541-549-0989
Take Down Quilts Quilt Show Day Work in small teams to take down quilts on show evening.  Report by 4:45 pm; with a ladder if possible; up to 2 hour commitment.Check-In Please check-in at the Quilt Show Office by 4:45 on Quilt Show day.  This is the job we need the MOST help with! karen@SOQS.org 541-549-0989
Quilt Rescue Team Quilt Show Day Patrol town with radio & ladder – rescuing quilts that threaten to fall down during the show and doing a variety of extremely helpful tasks; 2 hour shifts – on your feet and movin’!Rescue Team Check-In Please check-in at the Information Booth on the grassy area behind the Stitchin’ Post at 311 W. Cascade.  karen@soqs.org 541-549-0989
Section Leader for Hanging or Taking Down Quilts Quilt Show Day and prior to Quilt Show Day Seeking individuals to take charge of teams that hang quilts or take them down; meet with Events Director prior to show for assignment and to review hanging instructions; VERY important job as we rely heavily on these individuals to supervise the work of hanging & take down volunteers; 2 – 4 hour commitment on show day plus an hour or two prior to the show for orientation. Karen Koppel, Assistant Director
karen@SOQS.org 541-549-0989
Youth Activity Area Aid Quilt Show Day Help kids & adults with small sewing projects; possibly to include pressing, designing, sewing or simply keeping an eye on the kids while they’re sewing. Youth Activity Area Check-in Please check-in at the Information Booth, location TBA. tracy@SOQS.org 541-549-0989
Quilt Show Office 2 weeks prior and one week after Quilt Show. Fold & sort quilts that are delivered to the show office; pre-sort quilts for display; return quilts after the show; wide variety of show preparation & wrap up tasks.  We need 4 – 6 volunteers each day for 4 hour shifts. There is a lot of standing and moving a quilt at a time! tracy@SOQS.org 541-549-0989
Quilt Show Office Saturday Evening following the event Fold & sort quilts as they are returned after the show.  A 2 – 4 hour commitment, lots of fun, really fast pace, a standing job for sure! tracy@SOQS.org 541-549-0989
SOQS Sunday!  The day after Quilt Show. The second Sunday in July Volunteers help at FivePine Lodge & Conference Center: hang quilts, take tickets for lecture & walking tours, keep an eye on the walking tour quilts, take quilts down at the end of the day.  Four hour shifts beginning at 7:30 am or 11:30 am. tracy@SOQS.org 541-549-0989
Raffle Ticket Sales Sell raffle tickets at various venues between April & July and on Quilt Show Day.  2 hour shifts.  Login to your quilt show account and check out the shifts available. tracy@SOQS.org 541-549-0989
Sponsor Quilt Delivery Work in pairs or small teams to deliver and hang quilts inside our sponsor businesses. 2 – 3 hour commitment between 9:30 am & 12:30 pm info@SOQS.org 541-549-0989
Sponsor Quilt Pick Up Work in pairs or small teams to pick up quilts from our sponsors.  2–3 hour commitment between 9:30 am & 12:30 pm tracy@SOQS.org 541-549-0989

 

Celebrating the wonderful volunteers who go above and beyond, for years and years, often behind the scenes

2016 Volunteers of the Year: Liz Weeks and Karen Shadley.

Liz Weeks (L) Karen Shadley (R)

Liz Weeks (L) Karen Shadley (R)

 2016 Team Leader, Chuck Humphreys.  Thank you! 

Chuck Humphreys, 2016 Team Leader of the Year

Chuck Humphreys, 2016 Team Leader of the Year

 

“To volunteer with an open heart, you must truly believe in the organization you work with.  It’s fun to give back to an organization that helps the town of Sisters financially and culturally by bringing people to our little town every year on the second Saturday of July for the largest outdoor quilt show in the world. I like working with such an organized, fined tuned group who are dedicated to putting on the best quilt show possible each year.  They diligently work all year long to make this day happen.” ~Joyce Boyd, Volunteer of the Year 2010.

Benefits of Volunteering!

Quilt Rescue Team Members Ross Kennedy & Eric Spencer get ready to set out on patrol.

Quilt Rescue Team Members Ross Kennedy & Eric Spencer get ready to set out on patrol.

Sisters Quilt Show™ donates a portion of proceeds annually to the school and community groups of Sisters. The more volunteer help we have the less support we have to hire; allowing us to donate more to those worthy groups. A warm and fuzzy feeling for having been part of making the Sisters Quilt Show™ happen! Volunteers are invited to an awesome thank you reception with fun, food and thank you gifts for everyone!

Volunteers prepare quilts for display.

Volunteers prepare quilts for display.

Local firefighters hang quilts high on Quilt Show Day.

Local firefighters hang quilts high on Quilt Show Day.

Volunteer Program Sponsor Volunteer Recognition Event Sponsors contribute $3,000 or more of cash  or “in kind” products and services. Our sponsor for this program is:

Bi-Mart